If it wasn’t for the Last Minute, Nothing would get Done!

I hate waiting until the last minute.  It’s risky business.  What if you run out of time?  What if your printer runs out of ink and the local office supply store is closed?  There are too many what ifs.  But, sometimes it’s out of your control.

It is now a Thursday morning and because I hate working weekends, I’m in a rush trying to nail down some details for a full day event I’m running on Monday.  My problem is I have 11 different sponsors who are providing their own guest speakers, promotional products, brochures, etc.  Although I asked for all of their merchandise and presentations to be sent to me a week in advance, it hasn’t happened.  So, for the past few days, I’ve been the follow up queen (AKA nag).

Now the complexity of Monday’s event is additionally exaggerated with the fact that it includes golf.  So, there are grouping requests, confirmation calls to make and the typical no shows.  I also get a handful of greedy salespeople from other companies who RSVP for these events  trying to infringe on my clients’ prospecting efforts.  Keeping them out is a story in itself.

Staying sane and bringing it altogether for a successful event a is all about dotting the I’s and crossing the T’s and triple checking that they are dotted and crossed.  I can’t stress enough how mind mapping has helped me stay on top of everyone  and everything involved in these type of projects.

I have mentioned it in the past, I’m a visual person.  So, I like to see what’s going on, where I’m at and what I need to do.  In the past I’ve had software, but the expense, upgrades and inability to share my mind maps made a purchased software product inconvenient.  A friend recommended Mind Meister which I now use religiously.

Copy and Paste work just as well on a mind map.  So, if I’m working with 10 sponsors, I can simply copy & paste the list of tasks I need to complete for each sponsor.

I like the “completed” checkbox.  If I’m 50% complete, it also indicates that.

I use mind mapping for projects as well as ideas.  I’m often thrown ideas just because I handle marketing for my clients.  So, adding it to my mind map, attaching notes, research, etc. allows me to plan and explain the outcomes of my research to my clients so they may determine if their wonderful idea is worth pursuing.

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About Sinnary

Sinnary Sam is a marketing professional specializing in Prospect Marketing Events. She works from home part time and manages her four daughters' busy school and sports schedules.

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6 Responses to If it wasn’t for the Last Minute, Nothing would get Done!

  1. Royale Scuderi November 6, 2012 at 11:24 am #

    I love Mind Meister as well!

    • Sinnary November 7, 2012 at 8:44 am #

      Royale – we already have something in common. Awesome!

      Sinnary

  2. Kimbundance November 6, 2012 at 7:50 pm #

    Hi Sinnary,

    I’m new to your blog and just wanted to say thanks for sharing about Mind Meister, I’ll have to check that out, I too am a visual person, so I think I’ll benefit from that!

    Talk again soon & happy golfing!

    -Kimbundance

    • Sinnary November 7, 2012 at 8:43 am #

      Hi Kim, welcome to my blog and thanks for reading. I hope if you do give it a try, that it improves on your business needs.

      Sinnary

  3. Oscar Gonzalez November 6, 2012 at 8:59 pm #

    Great tip Sinnary. I’ve used mind-mapping software before but it was really interesting seeing how you use it and how efficient you are with it. I’ve always kept it strictly for “mind mapping” and never really used it as a task management or project management system but it seems to work well for you. I might give it a try too.

    Oh yeah and I was just talking to Sarah Wefald the other day and we talked about the pressure to get things done with a deadline and how that works quite a bit to motivate us and getting things done.

    • Sinnary November 7, 2012 at 8:43 am #

      Thanks Oscar, I’m always eager to see how others may be using the same software differently. I may seem a little old fashioned sometimes, holding on to my habits. But, I do know when I step out of my comfort zone, I normally develop new habits that I no longer can live without.

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