Keeping my desk clean is one of my biggest challenges. It seems that my desk is my 4th quadrant in prioritizing. There are days that I sit down and decide to focus all my attention on cleaning off the piles on my desk. What happens in this case is that those piles are usually diverted to a number of other piles of “to do’s.” So, how do you tackle it all and keep it clean?
My goal for 2013 will be to stay on top of my tasks and paper piles. There are so many. Blogging alone can be overlooked especially when we’re committed to doing it everyday. Perhaps Nike‘s the slogan “Just Do It” should be applied to our desktop. Why put off tomorrow what can be done today right? But, there’s a balance we must keep between overworking and getting things done.
This applies to mail (yuck), follow up items such as business cards from networking, customer paperwork, email (yes this piles up also), photos, you name it. I’ve got it. With multiple clients, multiple businesses and personal business, it can be overwhelming.
One thing I learned to do in 2012 was to calendar some of my automated payments. I decided to eliminate as much paper mail as I possibly can and have invoices e-mailed to me and pay them online. After all, stamps are now almost 50 cents so for every two bill payments we mail, that’s a dollar. That’s a significant savings when paying online is free. I simply set up recurring calendar events in my calendar that reminds me what payments need to be made. This has helped:
- Reduce the amount of paper mail I receive
- My carbon footprint
- Businesses save some money (after all, we want to help them keep their rates low don’t we?)
- Give me an easy reminder of what payments will be due
Another new process I am implementing into my daily activities will be to actually go through my mail and other documents / paperwork earlier in the day. That way, I may add those to do’s into my task list for the day, rather than waiting to try to clean up my desk at the end of the day.
What do you struggle with clearing off your desk? Please share how you tackle tasks daily to make sure nothing piles up.